Privacy Policy

Privacy Policy for eAcadmics

Last Updated: June 2026

Welcome to eAcadmics ("we", "our", or "us"). eAcadmics is a cloud-based School Management System designed to help educational institutions manage students, staff, academics, attendance, examinations, fees, communication, and administrative operations.

This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, mobile applications, and related services.

1. Information We Collect

Personal Information

We may collect the following information from schools, administrators, teachers, parents, students, and staff:

  • Full Name
  • Email Address
  • Mobile Number
  • Date of Birth
  • Address
  • Profile Photograph
  • Student Academic Records
  • Attendance Records
  • Examination Results
  • Fee and Payment Information
  • Emergency Contact Information
  • School and Organization Details

Technical Information

We may automatically collect:

  • IP Address
  • Browser Type and Version
  • Device Information
  • Operating System
  • Login Activity
  • Usage Statistics
  • Date and Time of Access

2. How We Use Your Information

We use collected information to:

  • Provide and maintain eAcadmics services
  • Manage school administration activities
  • Process student admissions and records
  • Manage attendance, examinations, and fee collection
  • Generate reports and analytics
  • Communicate important updates and notifications
  • Improve platform performance and user experience
  • Provide customer support
  • Ensure system security and prevent unauthorized access
  • Comply with legal obligations

3. Data Storage and Security

We implement industry-standard security measures to protect your information from unauthorized access, alteration, disclosure, or destruction.

These measures include:

  • Secure server infrastructure
  • Encrypted data transmission (SSL/HTTPS)
  • Role-based access control
  • Regular security monitoring
  • Secure backup procedures

While we strive to protect your information, no method of electronic transmission or storage is 100% secure.

4. Student Data Protection

Protecting student information is a priority for us.

We collect and process student data only for educational and administrative purposes authorized by the respective educational institution. Schools remain the owners of their institutional data, and eAcadmics acts as a service provider responsible for securely processing and storing such information.

5. Sharing of Information

We do not sell, trade, or rent personal information to third parties.

We may share information only:

  • With the authorized school administration
  • With service providers necessary for platform operation
  • When required by law, court order, or government authority
  • To protect the rights, security, and integrity of eAcadmics and its users

6. Cookies and Analytics

Our platform may use cookies and similar technologies to:

  • Maintain user sessions
  • Improve website functionality
  • Analyze platform usage
  • Enhance user experience

Users may control cookie settings through their browser preferences.

7. Data Retention

We retain information as long as necessary to:

  • Provide services to educational institutions
  • Fulfill contractual obligations
  • Meet legal and regulatory requirements

Schools may request data export or deletion subject to applicable laws and contractual obligations.

8. User Rights

Depending on applicable laws, users may have the right to:

  • Access their personal information
  • Correct inaccurate information
  • Request deletion of personal data
  • Restrict processing of personal data
  • Request a copy of their data
  • Withdraw consent where applicable

Requests can be submitted through the contact information provided below.

9. Children's Privacy

eAcadmics is intended for use by educational institutions. Student information is collected and processed under the authority and supervision of schools and parents/guardians where applicable.

We do not knowingly collect personal information directly from children without appropriate authorization from the educational institution or guardian.

10. Third-Party Services

Our platform may integrate with third-party services such as:

  • Payment Gateways
  • SMS Providers
  • Email Service Providers
  • Cloud Hosting Services
  • Authentication Services

These third-party providers have their own privacy policies governing the use of information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page along with the revised effective date.

12. Contact Us

If you have any questions regarding this Privacy Policy, please contact us:

eAcadmics
Website: https://eacadmics.com
Email: support@eacadmics.com

By using eAcadmics, you agree to the collection and use of information in accordance with this Privacy Policy.